USask Travel Policy
International travel that is required to support teaching, learning, research and administrative activities—when remote alternatives are not feasible—requires USask approval by the appropriate dean, VP, or AVP, if it is not in accordance with current Public Health restrictions or guidance.
As Federal, Provincial, and local Public Health authorities ease restrictions relating to COVID-19, USask related travel restrictions will continue to follow the guidance of these authorities. In addition, all proposed travel must be supported by a Travel Request that is approved by the traveller’s supervisor before any travel arrangements are made.
It is recommended that you check any restrictions or Public Health Orders that may apply in the province to which you are travelling. It is not mandatory that you self-isolate upon your return from an out-of-province trip.
Some USask colleges and units (including student residences) may have additional restrictions and requirements for individuals returning from a trip outside of the province. Under these circumstances, the most cautious public health measures should be followed.
Residents of other provinces coming to Saskatchewan (for example, to visit family) should observe all public health measures.
Inter-provincial travel that is required to support essential teaching, learning, research and administrative activities—when remote alternatives are not feasible—requires USask approval by the appropriate dean, VP, or AVP, if it is not in accordance with current Public Health restrictions or guidance.
A Travel Request application must be requested through Concur. These travel requirements will remain in place until further notice.
Travel within Saskatchewan
Travel within Saskatchewan is permitted, however, travellers should be aware of restrictions that may be in place.
An exemption from the University’s International Travel Risk Management Policy may be granted only at the graduate level to students whose travel is deemed essential for their program and if it cannot be completed in Canada or postponed to a later time. The exemption process should be started as early as possible and each exemption request will be reviewed on a case by case basis by the dean of the affiliated college and if supported by the academic unit, by the Provost’s office.
For more information and for assistance with the exemption process, please contact the International Student and Study Abroad Centre at firstname.lastname@example.org. No travel plans or bookings should be made prior to the completion of this process.
Before travelling outside of Saskatchewan, all members of the university community are strongly encouraged to evaluate all associated risks, which may include the risk of becoming ill, falling under the restrictions of a foreign government, or forfeiting travellers cancellation or medical coverage.
All incoming international students—whether you’re starting your program or returning to continue your program—should be aware of potential immigration implications resulting from COVID-19, remote learning and online courses delivery.
Visiting Faculty and Staff
All planned arrivals of any visiting faculty and/or staff are to be reported to the college’s/administrative unit’s respective VP’s office; colleges/administrative units are to report any/all of these upcoming travel arrivals to their respective VP’s office for consideration and authorization.
The final decision to permit or deny travel any/all of these upcoming travel arrivals resides with the respective dean’s, AVP’s and/or VP’s offices.
Travelling Outside Canada after on or after March 19, 2020
Sun Life supports the Government of Canada’s efforts to prevent non-essential travel and repatriate Canadians travelling abroad. We urge plan members to follow the recommendations of the Government of Canada Travel Advisory.
What this means for plan members
The following is not available under our Out-of-Country (OOC) travel benefit:
- coverage of any expenses during and after a period of quarantine (directed by a doctor or public health official), unless the member shows symptoms of or has tested positive for COVID-19
- any request for extension of OOC coverage beyond the travel duration limit as set out in the contract
For emergency medical expenses to be eligible for coverage, members must meet the definitions in our contract for “emergency” and “emergency services”. These definitions have not changed.
Sun Life will treat a medical emergency resulting from COVID-19 in the same way as any other medical emergency outside Canada.
For individuals whose travel is paid for by funds administered by the University of Saskatchewan, all non-refundable costs incurred as the result of the cancellation of trips related to the COVID-19 outbreak will be considered eligible expenses under the Travel policy, per the criteria restrictions as outlined below for international and inter-provincial travel.
Examples of non-refundable expenses include:
- non-refundable airfare
- change fees related to the postponement of an event
- non-refundable conference fees
- non-refundable hotel booking fees, etc...
The claimant must include an appropriate rationale with their claim (meeting/conference cancelled, travel advisory issued, personal health concern, etc...)
In accordance with normal procedures, any costs associated with a cancelled trip will be charged to the fund through which the authority to travel was approved.
Addressing impacts on one’s employment terms and conditions, as a result of managing the COVID-19 matter, will involve consideration of respective collective bargaining units, employee handbooks, employment contracts, the circumstances of each incident, etc., with final arrangements and decisions residing under the authority of the faculty’s and/or staff’s immediate supervisor (with guidance from Faculty Relations and Human Resources).
Cancelled International Travel Reimbursement Criteria
USask will reimburse for non-refundable costs incurred as the result of a cancellation of trips related to the COVID-19 outbreak for travel that was booked prior to March 14, 2020. International travel arrangements should not be made until the international travel suspension is lifted.
Cancelled Inter-provincial Travel Reimbursement Criteria
USask will reimburse for non-refundable costs incurred as the result of a cancellation of non-essential trips related to the COVID-19 outbreak for travel that was booked prior to March 19, 2020.