The Government of Canada is advising all travellers, regardless of their vaccination status to avoid non-essential international travel. Visit travel.gc.ca for the latest federal travel advisories.
The Government of Canada is advising all travellers, regardless of their vaccination status to avoid non-essential international travel. Employees should contact ConnectionPoint prior to making university-related travel arrangements to ensure proper supervisor approvals are in place and the booking process for USask-funded travel is being followed.
If you must travel, be sure to monitor and review Canada's entry requirements before and during your travel as arrival to Canada following international travel could be severely restricted due to the spread of the Omicron variant.
Due to the university’s international travel suspension, all outbound student travel outside of Canada is currently cancelled until further notice and should be postponed to a later time.
An exemption from the University’s International Travel Risk Management Policy may be granted only at the graduate level to students whose travel is deemed essential for their program and if it cannot be completed in Canada or postponed to a later time. The exemption process should be started as early as possible and each exemption request will be reviewed on a case by case basis by the Dean of the affiliated college and if supported by the academic unit, by the Provost’s office.
For more information and for assistance with the exemption process, please contact the International Student and Study Abroad Centre at firstname.lastname@example.org. No travel plans should be made prior to the successful completion of this process. The exemption request process should occur prior to making any USask-funded requests or bookings through Concur (if applicable).
Travel within Canada
All passengers travelling within Canada by air, train or marine services to be fully vaccinated against COVID-19. As part of the new health and safety measures, anyone aged 12 or older taking a domestic flight within Canada, an interprovincial train, or marine services will need to be fully vaccinated at least 14 days prior to travel.
We recommend staff, faculty and students who are travelling on USask business to check any restrictions or Public Health Orders that may apply in the province to which you are travelling. It is not mandatory that you self-isolate upon your return from an out-of-province trip.
Students: If your travel is paid for by the university, follow the booking process for USask-funded travel. If you are paying your travel, you may use a service provider of your choice.
Some USask colleges and units (including student residences) may have additional restrictions and requirements for individuals returning from a trip outside of the province. Please follow all applicable university restrictions and requirements, along with any other Public Health Orders
Arriving in Saskatchewan
Check the most up-to-date Public Health Orders for those travelling to Saskatchewan.
Residents of other provinces coming to Saskatchewan (for example, to visit family) should observe all public health measures.
Booking USask-funded travel
Follow the steps below if the faculty, staff or student travel will be fully or partially paid for using a CFOAPAL.
- All proposed travel must be supported by a Travel Request through Concur that is approved by the traveller’s supervisor before any travel arrangements are made. If you are a student, request a Concur Profile.
- If your travel destination falls under Global Affairs "avoid non-essential" or “avoid all travel” advisories, you must route your travel request in Concur to your Dean/AVP/VP, in addition to your supervisor, prior to making any travel arrangements.
- Prior to making any travel arrangements, students must contact email@example.com at least 30 days prior to your estimated departure date (60 days if travel is to high-risk destinations that fall under Global Affairs "avoid non-essential" or “avoid all travel” advisories) to initiate the institutional pre-departure process.
- Once the travel request has been approved, all air travel should be booked through one of the approved USask travel booking processes, either Concur (fully-funded by USask) or Direct Travel (fully or partially funded by USask).
Before travelling outside of Saskatchewan, all members of the university community are strongly encouraged to evaluate all associated risks, which may include the risk of becoming ill, falling under the restrictions of a foreign government, or forfeiting travellers cancellation or medical coverage.
Travelling Outside Canada after on or after March 19, 2020
Sun Life supports the Government of Canada’s efforts to prevent non-essential travel and repatriate Canadians travelling abroad. We urge plan members to follow the recommendations of the Government of Canada Travel Advisory.
What this means for plan members
The following is not available under our Out-of-Country (OOC) travel benefit:
- coverage of any expenses during and after a period of quarantine (directed by a doctor or public health official), unless the member shows symptoms of or has tested positive for COVID-19
- any request for extension of OOC coverage beyond the travel duration limit as set out in the contract
For emergency medical expenses to be eligible for coverage, members must meet the definitions in our contract for “emergency” and “emergency services”. These definitions have not changed.
Sun Life will treat a medical emergency resulting from COVID-19 in the same way as any other medical emergency outside Canada.
For individuals whose travel is paid for by funds administered by the University of Saskatchewan, all non-refundable costs incurred as the result of the cancellation of trips related to the COVID-19 outbreak will be considered eligible expenses under the Travel policy, per the criteria restrictions as outlined below for international and inter-provincial travel.
Examples of non-refundable expenses include:
- non-refundable airfare
- change fees related to the postponement of an event
- non-refundable conference fees
- non-refundable hotel booking fees, etc...
The claimant must include an appropriate rationale with their claim (meeting/conference cancelled, travel advisory issued, personal health concern, etc...)
In accordance with normal procedures, any costs associated with a cancelled trip will be charged to the fund through which the authority to travel was approved.
Addressing impacts on one’s employment terms and conditions, as a result of managing the COVID-19 matter, will involve consideration of respective collective bargaining units, employee handbooks, employment contracts, the circumstances of each incident, etc., with final arrangements and decisions residing under the authority of the faculty’s and/or staff’s immediate supervisor (with guidance from Faculty Relations and Human Resources).
Cancelled International Travel Reimbursement Criteria
USask will reimburse for non-refundable costs incurred as the result of a cancellation of trips related to the COVID-19 outbreak for travel that was booked prior to March 14, 2020. International travel arrangements should not be made until the international travel suspension is lifted.
Cancelled Inter-provincial Travel Reimbursement Criteria
USask will reimburse for non-refundable costs incurred as the result of a cancellation of non-essential trips related to the COVID-19 outbreak for travel that was booked prior to March 19, 2020.