Vaccination measures for fall term

Students, Faculty and Staff

All students, faculty, and staff are required to confirm their vaccination status in PAWS. If you are planning on coming onto Saskatoon, Prince Albert, or Regina campuses before Dec. 31, you must:

USask Vaccination Data

USask is sharing data about the vaccination rates among members of the university community.

Entrance requirements for USask events and activities

All individuals ages 12 and older attending USask events or activities are required to provide proof of vaccination or a negative COVID-19 test. Due to the recent public health changes in Saskatchewan there are now different standards for COVID-19 testing for events and activities on campus. 

Effective Oct. 1, 2021, the vaccination and testing credentials for USask events include:

Vaccination Status 

Credentials Required 

Fully Vaccinated Participants to provide proof of vaccination through QR-code or approved documentation.
Not fully vaccinated and attending an event covered by the Provincial Public Safety Order, including ticketed events, indoor dining/bar, fitness facilities, concert and live music Participants must provide either a negative test result from a certified COVID-19 polymerase chain reaction (PCR) test, a certified point-of-care antigen test or any COVID-19 test approved by the Saskatchewan Health Authority.
Not fully vaccinated and attending an activity not covered by the Provincial Public Safety Order, including university work and learning activities Participants must provide a twice-weekly negative COVID-19 rapid antigen test provided by the university.

 

Example of visual proof of dated negative COVID-19 test

"Show and Go" Requirements

  1. Provide proof of having received two doses of a WHO-approved COVID-19 vaccine (ie. E-health record, a provincial/country vaccine proof, QR code, etc.).
  2. Provide photo identification with name matching the name on the proof of vaccination.
  3. Unvaccinated or partially vaccinated individuals must provide visual proof (ex photo) of your negative test with a date that shows the test was taken within the past 48 hours.

     Note:
     Huskie Athletics requires a negative PCR test for indoor events. For outdoor events , PCR are highly encouraged but rapid antigen (home tests) are accepted. More information

You will need to show proof each time you access campus for "Show and Go" Events and Activities/Visits.

These measures aim to minimize the health risks to all when on USask campuses. All approved COVID-19 vaccines are, like the many other vaccines you’ve received over your life, safe, proven, and effective ways to stop the spread of viruses like COVID-19.

Vaccine status

Students, Faculty and Staff

Members of the university community can confidentially confirm their vaccine status—either fully vaccinated, partially vaccinated, not vaccinated, or choose not to disclose status through the Vaccine Status channel in PAWS.

Getting Started

To complete your vaccine status you will be asked if you will be accessing any USask location for study or work purposes prior to Dec. 31, 2021.

  1. If your answer is No
    • No further action is required. However, if your access-to-campus status changes between now and Dec. 31, you are required to update this information.

  2. If your answer is Yes
    • Confirm as fully vaccinated, partially vaccinated, not vaccinated, or choose not to disclose status.
      • If you select fully vaccinated or partially vaccinated see below for Providing Proof of Vaccination information.
      • If you select not vaccinated or choose not to disclose status see Testing Process info below.

Providing proof of vaccination

Students, Faculty and Staff

  1. Follow the steps for Getting Started (above)

  2. Upload acceptable proof of vaccination documentation
    If partially vaccinated - upload documentation of first dose and provide proof of second dose no later than Oct. 18. You will be required to follow the Testing and self-monitoring process below until two weeks after proof of a second dose are provided.

You do not need to submit your health card number ("HSN"), Date of Birth or Age. You can redact or obscure this information before uploading it.

Accpetable vaccination documentation can include:

  • your vaccination card (with dates) that you received when getting your dose(s)
  • or your eHealth Covid-19 vaccination record. If you are submitting your eHealth record, please ensure it is your Covid-19 vaccination record only.
  • or international or out-of-province documentation is accepted as long as it verifies receiving a WHO-approved vaccine. Consult with your healthcare provider, or with Saskatchewan Health Authority (SHA) Public Health, to determine the next steps for COVID-19 vaccinations if the dose received isn’t on the WHO-approved list.

Testing and self-monitoring process

Students, Faculty and Staff

Individuals coming on campus who are not fully vaccinated or choose not disclose their status will be required to follow the Rapid Testing and Self-monitoring Program involving submitting frequent COVID-19 test results and daily symptom checklist. To be eligible to participate in this program, USask faculty, staff and students must have previously completed the Vaccine Status process.

Accommodations

Medical Accommodations

Some individuals may have medical reasons which prevent them from getting a vaccine.

If you plan to take part in an activity with an elevated risk of transmitting COVID-19, and you require a vaccine accommodation on the basis of a medical-based disability, a licensed health care practitioner must fill out the vaccine accommodation form.

If a faculty or staff member involved in elevated-risk activities where vaccination has been mandated requests an accommodation due to medical reasons, a Wellness Referral will be required to start this medical accommodation process.

The referral will be sent to arc Health, USask’s third-party short-term disability and medical accommodation provider, who will review and adjudicate the request. Arc Health will seek medical information from the employee’s medical provider(s) to confirm if there is a legitimate medical reason for the employee not being able to receive the COVID-19 vaccine and will advise the university of the decision and recommended accommodations. 

Further questions can be directed to your Human Resources SBA or Wellness Resources.

Personal Accommodations

Individuals coming on campus who are not fully vaccinated or choose not disclose their status will be required to follow the Rapid Testing and Self-monitoring Program to access our campuses.

Getting vaccinated

As the Government of Saskatchewan or your local government continues to roll out vaccination schedules, watch for your age group to become eligible, and for details on how to get vaccinated. 

Saskatoon transportation options

Plan your trip in advance with the mobile app transit or Google maps transit on desktop.

FAQs - Frequently Asked Questions

For those vaccinated

All current COVID-19 health and safety measures remain in place - including the single-use mask requirements. Due to the heightened transmissibility of the Delta variant, all members of our campus communities must continue to wear single-use masks when indoors, until further notice.

These colours identify the level of risk associated with someone being exposed to or having COVID-19.

If your status is green, that means you are either:

  • “Fully vaccinated” and have properly submitted proof of vaccination;
  • “Partially vaccinated” and have properly submitted proof of vaccination, and have submitted a negative test result over the past six days; or
  • “Not Vaccinated”, or “Have not disclosed” your vaccination status, but have submitted a negative test result over the past six days.

Green status means you are able to continue to participate in on campus activities while continuing to follow all USask health and safety guidelines.

If your status is red, that means you are:

  • “Partially vaccinated”, “Not vaccinated”, or “Have not disclosed” and:
    • have not submitted a negative test result;
    • have a positive test within the past 10 days and have not submitted a negative follow up test; or
    • have not submitted any information or are not participating in on campus activity.
  • Or have indicated you will not be coming to USask campuses for any activities from now until the end of Dec 2021.

Red status means you are not permitted to come onto campus because you have an elevated risk of having or being exposed to COVID-19.

A temporary orange status will be given to anyone that is “Partially vaccinated”, “Not vaccinated”, or “Has not disclosed” until COVID-19 testing is available. People with an orange status that have completed the “Daily Screening Symptom Check” are able to continue to participate in on campus activities while continuing to follow all USask health and safety guidelines.

If you are sick with Covid-19 symptoms or you have received a positive Covid-19 test result, you are not permitted to be on campus. Staying at home and taking care of yourself when sick is important for your health and reduces exposure to others. You will need to obtain a negative PCR Covid-19 test before being permitted to return to in-person activities on campus.

There is a specific process and supports in place for students who are living in Residence. Please see our website for information. 

For those not vaccinated or partially vaccinated

All students moving into Residence are required to be fully vaccinated against COVID-19 by October 18th, 2021 with having already received their first dose prior to moving into Residence and their second dose no later than the October 18th deadline if they are not already fully vaccinated upon arrival.

Prior to collecting your Residence Move-In keys, students are required to confirm their vaccination status in PAWS by confidentially uploading proof of vaccination documentation through their PAWS account. Move-In Keys will not be provided until this step is completed and must be received a minimum of 72 hours in advance of your arrival.

Students moving into Residence will need to meet the vaccination requirements and deadlines with no exceptions including if you are unable to receive a vaccination because you were previously diagnosed with COVID-19. We encourage students to connect with Student Wellness, a Saskatchewan healthcare provider or the SHA to quantify when you would be eligible to receive vaccination based on your specific circumstances.

Should you have any questions not on this page contact covid19@usask.ca

Researchers engaged in in-person research with human participants are required to adhere to this new measure. Individuals coming on campus who are not fully vaccinated or choose not disclose their status will be required to follow the Rapid Testing and Self-monitoring Program involving submitting frequent COVID-19 test results and submitting a daily symptom checklist.

Health information privacy and storage

The university has an obligation to protect the health and safety of students, faculty and staff. We have decided vaccination is the best way to do this. We are permitted to collect personal information for a purpose that relates to an existing or proposed program or activity of the university. We need to collect some personal information about vaccination status in order to administer this program. The university is committed to protecting the privacy of university community members. We will only be collecting the least amount necessary and limiting access, use and retention of the information.

Requests for accommodation will be considered in alignment with The Saskatchewan Human Right Code. 

This information will be protected in accordance with the university’s Freedom of Information and Protection of Privacy Policies and Saskatchewan’s The Local Authority Freedom of Information and Protection of Privacy Act. The university is developing a secure system to collect vaccination information. Access to this information will be limited. Only those who have a need to know to administer and enforce this program may have access to this information on an identifiable level and information will only be retained as long as necessary to support the program.  

This information will be protected in accordance with the university’s Freedom of Information and Protection of Privacy Policies and Saskatchewan’s The Local Authority Freedom of Information and Protection of Privacy Act. The university is developing a secure system to collect vaccination information. Access to this information will be limited. Only those who have a need to know to administer and enforce this program may have access to this information on an identifiable level and information will only be retained as long as necessary to support the program.

Generally, third parties will not have access to this information. Third parties would only have access to this information when required for legal, legislative or contractual obligations. For example, when medical accommodation is required for an employee, the university’s contracted disability management provider may be engaged to review such requests and may require certain personal medical information subject to the existing protections and limitations, including employee consent, as with other medical accommodation assessments.

The university will only retain this information as long as necessary to support the program. 

General

Over the past several weeks, our Pandemic Response and Recovery Team (PRT) has been closely monitoring the emerging risk of the Delta and other variants and the stalled and relatively low vaccination rates of those young people under 30 in Saskatchewan. We have also consulted with other institutions in Canada, with our faculty and students, and with legal and public health experts. Considering that USask welcomes upwards of 30,000 people daily onto our high-density campuses, we must once again be flexible to help protect all members of our USask and broader communities. 

The immense success of vaccinations has shown us hope of a return to some semblance of normal, new variants have again shifted the landscape. Most recently, the Delta variant has now threatened a fourth COVID-19 wave—a fourth wave coinciding with USask’s fall term.

The university is an autonomous corporation, responsible for the management and control of campus facilities pursuant to The University of Saskatchewan Act. This responsibility includes the responsibility to implement the necessary measures to protect students, staff, and visitors to campus from known dangers on campus. The Saskatchewan Employment Act and The Occupational Health and Safety Regulations also require the university to take reasonable precautions to maintain a safe working environment. This duty includes taking reasonable and justifiable measures to protect employees from the spread of COVID-19 in the workplace. The university’s pandemic measures are reasonable requirements that have been developed with the benefit of the advice of medical and legal experts and they are being put in place in furtherance of these statutory responsibilities.  

The science is clear and overwhelming: vaccinations are the clearest path towards beating COVID-19 and its dangerous variants. Without these measures unvaccinated individuals on campus jeopardize their own health and the health of others, and will disrupt in-person classes and campus activities for everyone. Only widespread vaccination and testing throughout our campuses can help ensure our safety for the fall term and our goal of offering as full an in-person student experience as possible by January.

This decision was thoroughly thought out and thoroughly endorsed by the university’s senior leadership and our Board of Governors based on the recommendation from the Pandemic Response/Recovery Team (PRT).

For those involved in higher-risk activities—including those living in residence and those involved in Huskie Athletics—vaccinations will be required for participation. Requests for accommodations from this vaccination requirement will be considered in alignment with The Saskatchewan Human Rights Code. We are currently reviewing other areas of programming that carry elevated COVID-19 transmission risks, and will update the campus community as those additional activities are identified.

USask's Health and Safety Policy requires that all members of the university community be held accountable for health and safety and are subject to, and are expected to comply with all requirements of the Health and Safety Policy and associated Procedures.

The university will pursue all appropriate measures to ensure compliance and accountability.

All current COVID-19 health and safety measures remain in place including mask requirements, wastewater testing, some continued online programming, space reconfigurations in high-traffic areas, and enhanced cleaning.

As of September 20, 2021 proof of vaccination or a negative COVID-19 test will be required for everyone ages 12 and older who attend Huskie Athletics events. Mandatory masking is also required at all Huskie Athletics events including those at Griffiths Stadium in Nutrien Park. 

More information is available on the Huskies website.

With sufficient advanced notice, many new employees will have access to PAWS prior to their first day worked. Please have the new hire attempt to complete their Vaccine Status prior to coming to campus. If they do not have access, please advise them to review Providing Proof of Vaccination information and either:
  1. bring their proof of vaccine on their first day so the disclosure can be completed within the system; or
  2. be prepared to follow the self-testing and monitoring program.
Do not collect or store vaccine status or other medical information from the employee.

The first step is completing the vaccine status process in PAWS. Once you do that our systems automatically check for updated status twice daily during weekdays and access is restored based on that status change.

Vax Stories

Our students posted why getting vaccinated is important to them.