Vaccination measures for winter term

Winter Term

In-person learning or working

Anyone planning on attending in-person learning or working at a USask location for the Winter Term must provide proof of full vaccination through the Vaccine Status channel in PAWS prior to Jan. 4, 2022.

Learning or working remotely

  • Students will need to check to see if specific Winter Term classes are available remotely, or speak to an academic advisor for assistance in identifying remotely offered classes.
  • Employees must speak with their People Leader or HR SBA about this possibility.

Until Jan 4, vaccination measures for Fall Term (see below) will be in effect.

Vaccination measures for fall term

Fall Term

Students, Faculty and Staff

All students, faculty, and staff are required to confirm their vaccination status in PAWS. If you are planning on coming onto Saskatoon, Prince Albert, or Regina campuses before Dec. 31, you must:

  • Provide proof that you are fully vaccinated, in accordance with USask's definition.
  • Or individuals who are unable or who are unwilling to get vaccinated will be required to follow the Testing and Self-monitoring Program which includes providing frequent negative COVID-19 test results and submitting a daily symptom checklist.

Entrance requirements for USask events and activities

All individuals ages 12 and older attending USask events or activities are required to provide proof of vaccination or a negative COVID-19 test. Due to the recent public health changes in Saskatchewan there are now different standards for COVID-19 testing for events and activities on campus. 

Effective Oct. 1, 2021, the vaccination and testing credentials for USask events include:

Vaccination Status 

Credentials Required 

Fully Vaccinated Participants to provide proof of vaccination through QR-code or approved documentation.
Not fully vaccinated and attending an event covered by the Provincial Public Safety Order, including ticketed events, indoor dining/bar, fitness facilities, concert and live music Participants must provide either a negative test result from a certified COVID-19 polymerase chain reaction (PCR) test, a certified point-of-care antigen test or any COVID-19 test approved by the Saskatchewan Health Authority.
Not fully vaccinated and attending an activity not covered by the Provincial Public Safety Order, including university work and learning activities Participants must provide a twice-weekly negative COVID-19 rapid antigen test provided by the university.

 

Example of visual proof of dated negative COVID-19 test

"Show and Go" Requirements

  1. Provide proof that you are  that you are fully vaccinated, in accordance with USask's definition. (ie. E-health record, a provincial/country vaccine proof, QR code, etc.).
  2. Provide photo identification with name matching the name on the proof of vaccination.
  3. Unvaccinated or partially vaccinated individuals must provide visual proof (ex photo) of your negative test with a date that shows the test was taken within the past 48 hours.
Huskie Athletics
  • Ticketed indoor events: requires proof of vaccination or a recent negative SHA-approved certified COVID-19 test. Rapid antigen (home tests) are not accepted. Includes PAC and Merlis Belsher Place.
  • Outdoor events: requires proof of vaccination or a recent negative COVID-19 test (includes rapid antigen home tests). 
Non-University Events on Campus
This includes meetings, weddings, community events, tours and formal gatherings.
  • it is the responsibility of the host/event organizer to ensure that all guests follow these requirements and have proof available if asked for.

You will need to show proof each time you access campus for "Show and Go" Events and Activities/Visits.

Fully vaccinated – USask definition

USask defines “fully vaccinated” when an individual has received:

  1. The full series of a COVID-19 vaccine authorized by Health Canada, or any combination of these Health Canada approved vaccines:
    • Pfizer-BioNtech, Moderna, AstraZeneca/COVISHIELD and Janssen/Johnson & Johnson
  2. One or two doses of a COVID-19 vaccine not authorized by Health Canada, followed by one dose of a COVID-19 mRNA Health Canada approved vaccine (Pfizer-BioNtech, Moderna).
  3. Three doses of a COVID-19 vaccine not approved by Health Canada.

In all instances, the last required dose of the COVID-19 vaccine must have received at least 14 days ago to be considered fully vaccinated.

Note: This information is subject to change if and when updates are made by Health Canada or by emergency order or through a directive from the Saskatchewan Ministry of Health or the Medical Health Officer of Saskatchewan.

Providing proof of vaccination

Students, Faculty and Staff

 Documentation must clearly show your name, dose type(s) and dose date(s). You do not need to submit your health card number ("HSN"), Date of Birth or Age. You can redact or obscure this information before uploading it.

Acceptable vaccination documentation can include:

  • your vaccination card (with dates) that you received when getting your dose(s)
  • or your eHealth COVID-19 vaccination record. If you are submitting your eHealth record, please ensure it is your COVID-19 vaccination record only.
  • or international or out-of-province documentation is accepted as long as it verifies that you are fully vaccinated, in accordance with USask's definition. Consult with your healthcare provider, or with Saskatchewan Health Authority (SHA) Public Health, if you have any questions.

Accommodations

Please submit your accommodation request before Dec. 15, 2021, in order to have it reviewed prior to the Jan. 4, 2022, vaccination requirement deadline. Requests received after Dec. 15, 2021, may not be processed before the deadline. Note that the university will be closed Dec. 25, 2021, to Jan. 4, 2022.

Medical Accommodations

Some individuals may have medical reasons which prevent them from getting a vaccine.

If you plan to take part in an activity with an elevated risk of transmitting COVID-19, and you require a vaccine accommodation on the basis of a medical-based disability, a licensed health care practitioner must fill out the vaccine accommodation form.

Unvaccinated or partially vaccinated USask faculty or staff will need to complete the wellness referral form for medical accommodation and have it approved prior to being allowed on any of our campuses after Jan. 4, 2022.

The referral will be sent to arc Health, USask’s third-party short-term disability and medical accommodation provider, who will review and adjudicate the request. Arc Health will seek medical information from the employee’s medical provider(s) to confirm if there is a legitimate medical reason for the employee not being able to receive the COVID-19 vaccine and will advise the university of the decision and recommended accommodations.

To help expedite the process, faculty and staff should also fill out the arc Health Medical Accommodation Request Form and email it to wellnessresources@usask.ca.

Further questions can be directed to your Human Resources SBA or Wellness Resources.

Non-medical Accommodations

We understand that some individuals are not able to be fully vaccinated on grounds that are protected in The Saskatchewan Human Rights Code. The University will continue to consider accommodations requests for these individuals in accordance with the requirements of the Code.

Previously approved accommodations will continue to be in place through the Winter Term, and these individuals will need to continue submitting regular negative test results. Only those with an approved accommodation, as appropriate and in limited circumstance, will be allowed on campus without being fully vaccinated.

Getting vaccinated

As the Government of Saskatchewan or your local government continues to roll out vaccination schedules, watch for your age group to become eligible, and for details on how to get vaccinated. 

Saskatoon transportation options

Plan your trip in advance with the mobile app transit or Google maps transit on desktop.

Vaccination Data

USask is sharing data about the vaccination rates among members of the university community.

FAQs - Frequently Asked Questions

WINTER TERM

USask remains firmly committed to the science that vaccinations are the clearest path towards beating COVID-19 and its dangerous variants. The rapid testing program was put in place temporarily for the Fall Term to support the transition to increased in-person activities on campus in Winter Term and beyond. We have sought public health guidance on our plans for increased in-person activities in the Winter term and this guidance confirms that vaccination is the single most effective public health measure to reduce spread and prevent harms of COVID-19 in our community and that testing protocols.

The university will no longer be accepting negative test results as a method to allow access to campus. Anyone accessing the Saskatoon, Prince Albert or Regina campuses or workplaces must be fully vaccinated.

The Fall Term was always intended to be a transition term and the safety measures that were put in place were constantly being evaluated to determine the safest and most efficient way for us to safely increase on campus activity. The testing option was a method for those who were not already vaccinated enough time to do so during the Fall Term.

Anyone planning on attending in-person learning or working at a USask location must provide proof of vaccination through the Vaccine Status channel in PAWS prior to Jan. 4, 2022.

Students will need to check to see if specific Winter Term classes are available remotely, or speak to an academic advisor for assistance in identifying remotely offered classes.

Employees must speak with their People Leader and HR SBA about this possibility.

If you are planning on accessing campus you must update your vaccination status with proof of vaccination to come onto campus after Jan. 4, 2022. The Vaccine Status channel in PAWS will change. Individuals who have replied as being off campus, unvaccinated, partially vaccinated or prefer not to disclose will receive communication noting steps required to update their vaccine declaration, relative to the Winter Term requirements.

We understand that some individuals are not able to be fully vaccinated on grounds that are protected in The Saskatchewan Human Rights Code. The University will continue to consider accommodations requests for these individuals in accordance with the requirements of the Code.

Previously approved accommodations will continue to be in place through the Winter Term, and these individuals will need to continue submitting regular negative test results. Only those with an approved accommodation, as appropriate and in limited circumstance, will be allowed on campus without being fully vaccinated.

HEALTH INFORMATION PRIVACY AND STORAGE

The university has an obligation to protect the health and safety of students, faculty and staff. We have decided vaccination is the best way to do this. We are permitted to collect personal information for a purpose that relates to an existing or proposed program or activity of the university. We need to collect some personal information about vaccination status in order to administer this program. The university is committed to protecting the privacy of university community members. We will only be collecting the least amount necessary and limiting access, use and retention of the information.

Requests for accommodation will be considered in alignment with The Saskatchewan Human Right Code. 

This information will be protected in accordance with the university’s Freedom of Information and Protection of Privacy Policies and Saskatchewan’s The Local Authority Freedom of Information and Protection of Privacy Act. The university is developing a secure system to collect vaccination information. Access to this information will be limited. Only those who have a need to know to administer and enforce this program may have access to this information on an identifiable level and information will only be retained as long as necessary to support the program.

Generally, third parties will not have access to this information. Third parties would only have access to this information when required for legal, legislative or contractual obligations. For example, when medical accommodation is required for an employee, the university’s contracted disability management provider may be engaged to review such requests and may require certain personal medical information subject to the existing protections and limitations, including employee consent, as with other medical accommodation assessments.

The university will only retain this information as long as necessary to support the program. 

GENERAL

The university is an autonomous corporation, responsible for the management and control of campus facilities pursuant to The University of Saskatchewan Act. This responsibility includes the responsibility to implement the necessary measures to protect students, staff, and visitors to campus from known dangers on campus.

The Saskatchewan Employment Act and The Occupational Health and Safety Regulations also require the university to take reasonable precautions to maintain a safe working environment. This duty includes taking reasonable and justifiable measures to protect employees from the spread of COVID-19 in the workplace. The university’s pandemic measures are reasonable requirements that have been developed with the benefit of public health guidance and legal experts and they are being put in place in furtherance of these statutory responsibilities.

The science is clear and overwhelming: vaccinations are the clearest path towards beating COVID-19 and its dangerous variants. Without these measures unvaccinated individuals on campus jeopardize their own health and the health of others, and will disrupt in-person classes and campus activities for everyone. We remain firmly committed to the science that vaccinations are the clearest path towards beating COVID-19 and its dangerous variants, and the clearest path to providing safe campuses and workplaces.

This decision was thoroughly thought out and thoroughly endorsed by the university’s senior leadership and our Board of Governors based on the recommendation from the Pandemic Response/Recovery Team (PRT).

The university has consulted extensively with other institutions in Canada, with our faculty, students, and employee unions, and with legal and public health experts prior to making this decision. We remain firmly committed to the science that vaccinations are the clearest path towards beating COVID-19 and its dangerous variants, and the clearest path to providing safe campuses and workplaces.

All current COVID-19 health and safety measures remain in place including mask requirements, some continued online programming, space reconfigurations in high-traffic areas, and enhanced cleaning.

As of September 20, 2021 proof of vaccination or a negative COVID-19 test will be required for everyone ages 12 and older who attend Huskie Athletics events. Mandatory masking is also required at all Huskie Athletics events including those at Griffiths Stadium in Nutrien Park. 

More information is available on the Huskies website.

The first step is completing the vaccine status process in PAWS. Once you do that our systems automatically check for updated status twice daily during weekdays and access is restored based on that status change.

We understand that people have received one or more non-Health Canada vaccines. Health Canada established the following guidelines (subject to changes by Health Canada). 

  • If some had an incomplete series of a non-Health Canada authorized vaccine, the addition of one mRNA vaccine will be considered a complete series.
  • If someone had a complete course/series of a non-Health Canada authorized vaccine, the mRNA vaccine is expected to optimize protection.
  • If someone received three doses of any COVID-19 vaccine, no further doses would be recommended at this time.

If you need to book a vaccination, please see Getting Vaccinated. Please contact Student Wellness with questions.